Thursday, January 31, 2013

On/Off Hire Condition Survey


On Hire Survey - A complete survey of a vessel to determine it’s condition prior to it being placed On-Hire.

Off Hire Survey - A complete survey of a vessel to determine it’s condition prior to it being taken Off-Hire.

On/Off Hire Vessel Condition Surveys
On-Hire Surveys / Off-Hire Surveys of vessels or marine structures undertaken either before the vessel or structure is delivered into a charter, or redelivered from a charter. The survey report should include a detailed description of a vessel’s cargo spaces/deck areas structural condition, cargo space cleanliness, bunkers on board, listing of the vessel’s statutory certificates, portable securing equipment, etc.

When discrepancies differences arise in a bunker delivery operation, the experience of the Surveyor should be able to find the error, if any, or to give out the right figures for third party agreement.

The purpose of these On-Hire Surveys / Off-Hire Surveys is principally to determine the extent of damage, other than fair wear and tear, which may have occurred to the ship between two dates, usually those of the commencement and termination of charter. Whilst the determination of damage is the principle purpose of the two requisite reports, one being at the “on hire” survey and the other at the “off hire” survey, there are often three other requirements. These are generally:

· The checking of documents and certificates

· The establishment of quantities of fuel and stores on board

· Sometimes the establishment of the cleanliness of the cargo spaces

Visual inspection conducted at the time of delivery or re-delivery of a vessel to/from a time charter.

On-Hire Surveys / Off-Hire Surveys is very important for a client when hiring a vessel to limit their liability, by ensuring they have the correct information on the condition of the vessel and work required in respect of the Charter Party. Hence it is in the interest of a Client to get an independent survey carried out on their behalf which will then be used as evidence for their liabilities for the Charter period.

When attend to check the condition of the vessel when it is chartered from or redelivered back to the owner which usually includes in part the structure, document and bunker, Vessel survey to get a general impression by inspecting selected areas:
·         Accommodation
·         Passenger areas
·         Safety equipment
·         Cargo areas
·         Machinery spaces etc.
·         Planned Maintenance System for outstanding items
·         Sample of any prearranged open spaces (tanks etc).
·         Certification and Classification records to be inspected
·         Brief interviews with some of the crew members

On Hire Survey and Off Hire Survey alternative choice:
On/Off Hire Condition Survey
On/Off Hire ROB Bunker Survey
On/Off Hire Condition and ROB Bunker Survey

On/Off hire vessel condition.
It’s a visual inspection of vessel holds, main deck and cargo working areas are performed to identify any damage present prior to the vessel going on/off hire. This survey is carried out by us and after the completion we issue an attestation certificate.

This survey is compared with the previous condition survey carried out to the vessel, in order to determine if new damage have occurred to the vessel from cargo operations and/or stevedores damage.

On/Off hire vessel rob bunker survey.
This Bunker Survey must be done, taking care to sound all tanks and correct for temperature and density, consumption of D.O, F.O to vessel delivery at Pilot station of a Nation.

The survey goals are:
·         ascertaining the condition of the vessel prior to delivery,
·         recording any damage to hull or cargo spaces,
·         certifying holds suitability for loading of the intended cargoes,
·         validity of class and statutory certificates, etc.

At re-delivery, the surveyor is to ascertain whether during the time charter the vessel the vessel sustain any damage.

The Survey

1.  On or Off Hire Surveys are conducted to the extent requested by the client. If the client has not detailed the specifics of the survey, Attachment A - On/Off Hire Survey Checklist furnished as part of this instruction is to be used as a general guide for what is to be surveyed and recorded.

2. The information required is generally the same for On or Off Hire so a comparison can be made prior to and after hiring a vessel out. Therefore, Attachment A - On/Off Hire Survey Checklist can to be used as a guide for either an On or Off Hire Survey.

3.  Spares, loose items and consumable stores, to the extent required by client, are to be surveyed and recorded.

4.  During the course of an Off-Hire survey, the On-Hire survey report is to be referred to in order to determine any differences in condition (normal wear and tear excepted).

5.  The Off-Hire survey shall be conducted subject to the same (or simulated) limitations encountered during the conduct of the On-Hire survey, as set forth in the On-Hire survey report.

Attachment A On/Off HireSurvey Checklist

Attachment A On/Off Hire Survey Checklist

Surveyor Guideline Note on Hull Coating Inspection.

This Surveyor guideline has been designed by International to help you note the essential data that must be recorded when you carry out your inspection in the drydock.

From your observations noted in the dock you can complete the Inspection and Coatings Report or New building Report in full, back in your office.

To assist you to collect the data for the Inspection and Coatings Report, this aid outlines the key questions and contains the illustrated standards and reference photographs.

Comments on Previous Coating performance, Surface Preparation, Coating Application and Recommendations for next Dry-docking.

*This information is usually available from Equasis or Class Society.

Extent diagrams


Extent diagrams (cont...)

Typical forms of corrosion due to mechanical damage

Typical forms of corrosion due to non-mechanical causes


Typical forms of cracking/crazing

Common forms of weed fouling

Common forms of animal fouling

Severity of animal fouling

Surveyor Guide Notes on Marpol Certificate Deficiencies

With marine pollution being a major concern to Port States, Port Slate Control Inspectors are taking a hard look at pollution prevention arrangements on board. Penalties can be quite stiff far an Owner if the vessel fails to comply with required regulations. Following is a comprehensive list of the types of deficiencies found. Note ¡that in some instances the vessel was detained due lo inaccuracies in the
Supplement to the Marpol Certificate versus actual arrangements on board. Surveyors shall pay strict attention to statements made in the Supplement and reissue a correct version, if necessary.

1. Oil content meter, printed circuit board for control section to be repaired.

2. Pollution placard not posted.

3. Transfer procedures did not contain procedures for reporting oil discharges (or hazardous material discharges) into the water.

4. Oil discharge monitors not operating satisfactorily.

5. Oil record book not filled out properly, not up-to-date.

6. 15 ppm alarm out of order.

7. Bilge and sludge pump arrangements not in compliance with Marpol regulations.

8. Oily water separator pump, automatic stopping device not working; soft patches in associated 
piping of Oil Water Separator.

9. Marpol Certificate Supplement not in compliance with latest MARPOL Amendments (not latest revision).

10. Sludge tank has direct connection over board through bilge system. Sludge is mixing with Fuel Oil in settling tank.

11. Quantities of sludge incinerated as indicated in Oil Record Book do not correspond with quantities of fuel taken on board.
12. Oil Record Book format does not conform to latest MARPOL Amendments (new format since 4 April 1993).

13. Sludge tank full and bilge separator pump is out of order, Sludge to be pumped ashore before departure.

14. Tank being used as sludge tank is not the tank indicated as the sludge tank in the IOPP Certificate Supplement.

15. Supplement to Marpol Certificate, section 2.6.2 has been filled out while vessel has no waiver from requirements of Regulation 16.

16. Oil record book. Letter Cedes have not been used correctly.

17. Part II of Oil Record Book has been used to record Annex II (NLS) cargoes. Separate Cargo Record Book shall be used for Annex II cargoes.

18. Oily water separating equipment, 3 way valve in over board line not working.

19. Vessel has incinerator on board which has not been recorded in Supplement to Marpol Certificate.

20. Control light on oily water separator indicates dirty filters are being used.

21. Oil residue tanks are not indicated in the Supplement to Marpol Certificate.

22. Marpol Certificate had expired.

23. Only one entry made in Oil Record Book regarding sludge being pumped into decanting tank.

24. Tank being used for ER oil residue and cargo slop tank is not indicated on approved plans. If tank is not accepted as a slop tank, then the tank shall be discharged and cleaned.

25. Sludge pump has direct connection overboard; spool piece to be removed and blank fitted.

26. Copy of MARPOL Regulations not on board.

Surveyor Guide Notes on Loadline Certificate Deficiencies

The following listing deals mainly with deficiencies pertaining to Load Line markings; other deficiencies found which relate to structural items are discussed under class surveys.

1. Port side load line marks incorrect.
2. Stability information not in language understandable to crew.
3. Marks on vessel to not conform to Freeboard Certificate.

The following is a comprehensive listing of the deficiencies found relating to the Annual Load Line.

4. Plimsoll marks not clearly visible or missing port/starboard sides of vessel.
5. Summer and Tropical mark as noted on vessels Load Line Certificate were not painted on the vessels sides.
6. Scupper drains closed.
7. Hull damage or wastage noted to closing appliances.
8. Far other applicable Load line items corresponding to the hull integrity.

Surveyor Guide Notes on Safety Equipment Certificate Deficiencies

Understandably, Port State Control Inspectors are thoroughly inspecting safety equipment.

Unfortunately, the majority of the deficiencies found (around 80%) pertain to violations of safety equipment requirements. The real problem areas are firemains and survival craft. Following is a breakdown of the deficiencies found:

Survival Craft and Lifesaving Appliances
a. Launching device to be freed up.
b. Releasing gear not operating properly.
c. Inoperable lifeboat motor.
d. Inadequate lifeboat equipment, including missing food rations, spotlight, tin opener, sea sickness pills, fire extinguisher, fishing tackle, radar reflectors, portable flashlights and batteries, axes, oil, sea anchor and line, and lifeboat cover.
e. Name of vessel/port of registry not on lifebuoys.
f. No embarkation ladders for lifeboats.
g. Lifeboat embarkation stations not illuminated.
h. Wasted water containers in lifeboats.
i. Lifeboat davits not operating properly, were wasted, or were seized.
j. Lifeboat’s keel rivets corroded.
k. Grab rails on lifeboat to be replaced.
l. Lifeboat fuel tank rusted through.
m. Plugs for lifeboats not properly marked nor indicated.
n. Retro-reflective tape was not placed on the bottoms of lifeboats that are not self-righting.
o. Bilges of lifeboat to be cleaned.
p. Missing weak links on liferafts.
q. Man rapes to be repaired on lifeboats and length not long enough.
r. Braces for lifeboat covers need repair.
s. Holes in lifeboat.
t. Free fall lifeboat not secure in its cradle.
u. Lifebuoy lights not working.
v. Lifeboats not on board vessel.
w. Additional lifejackets to be provided for forward liferafts.
x. Containers for liferafts not marked with inspection stickers.
y. Operating instructions for lifeboats and liferafts missing.
z. Rotted wood seating and flooring in lifeboats.
aa. Food and equipment storage lockers not water tight.
bb. Lifeboat wastage found in way of rivets, and doublers to be removed.
cc. Lifejacket rights not working.
dd. Lifebuoys on navigating bridge not of the quick release type.
ee. Limit switches on davits not working.
ff. Lifeboat bilge pump hoses rotted.
gg. Lifeboat davits not turned end-for-end or not renewed.
hh. Tracings pennants for lifeboats incorrect length.
ii. Liferafts not serviced al proper intervals.
jj. Exposed, loose lifeboat equipment not lashed to lifeboat.
kk. Lifeboat engine exhaust pipe to be renewed.
ll. Fwd and Aft lifting hook check plates to be renewed.
mm. Lifeboat engine cover not watertight.
nn. Becketed life lines wasted or not connected lo lifeboat.
oo. Lifeboat rudder cannot be operated and rudder pulling away from hull.
pp. Lifeboat flemming gear does not operate.
qq. Lifebuoys found with serf- igniting lights and lifelines attached.
rr. Retro-reflective tape not found on lifebuoys or to be renewed.
ss. Lifeboat painter lines were not stowed far quick release and wooden toggles missing.
tt. Forward six man liferafts found locked in storage locker.
uu. Lifeboat tricing pennant connectors to be repaired.
vv. Liferafts were not free floating and weak links missing.
ww. Lifeboat oar locks frozen, missing, or not lashed to lifeboat by chains.
xx. Embarkation gates for lifeboats cannot be opened with boats in way.
yy. ER lifejackets missing for men on watch.
zz. Skates missing on lifeboats.
aaa. Emergency lighting near lifeboats to be repaired.
bbb. Lifeboat oars missing and not marked with name of vessel
cee. Davit hand cranks to be repaired.
ddd. Total number of persons not marked on lifeboat.

Fire and Emergency Equipment
a. Emergency fire pump not working
b. Wasted firemains and firemains leaking.
c. Defective or missing fire hoses.
d. Smoke detection system to be repaired.
e. Main fire pump, Engine Room, not working satisfactorily.
f. Paint locker without fire extinguishing arrangement.
g. Flammable materials and paints stowed in forward stores, steering gear room and ER instead of in paint locker.
h. Muster list not satisfactory, does not define alternatives for key personnel.
i. IGS system, pv valves on branch lines to cargo tanks frozen and deck water seal and loop arrangement missing; piping deteriorated; portable instruments for measuring 02 and flammable vapor Inoperable.
j. Emergency generator not working.
k. Table of lifesaving signals not on bridge.
l. Muster point to be defined for fire and emergency.
m. Luminescent emergency posters/IMO symbols to be posted.
n. Fire dampers inoperative (unable to close/open) or not marked.
o. Spanners missing from fire stations; nozzles not of dual purpose type.
p. Fireman’s outfits missing equipment and not ready for immediate use.
q. Instructions for C02 release missing.
r. Fire station handles, hinges broken, and hand wheel missing.
s. Fire hoses not connected to fire main and ready for immediate use.
t. Flexible loops on C02 system twisted, creating blockage for C02 to pass.
u. Fire nozzles missing or wasted, gaskets to be renewed.
v. Main fire pump missing.
w. Lighting fixtures missing globes.
x. Insufficient portable extinguishers in accommodation spaces and ER.
y. Risk of fire due to oil accumulation in ER, steering gear room, galley, mast house.
z. Lifeboat drills not satisfactory; crew not prepared.
aa. Fire control plan to be updated and written with correct IMO symbols. Fire control plan container, frozen.
bb. Oxy/Acetylene cylinders found stowed in crew’s quarters and in ER.
cc. Doublers on fire main.
dd. Line throwing apparatus not on board.
ee. Galley’s flame/grease screen missing.
ff. No valid sample test certificate for foam on board.
gg. C02 bottles to be serviced.
hh. Storage locker far fireman’s outfits not properly marked.
ii. ER firebox without sand or scoop.
jj. Breathing apparatuses not maintained.
kk. Fire flaps in ER to be serviced.
ll. Foremast electrical supply dangerously exposed.
mm. Flame screens on battery room vents missing.
nn. Fire doors to be repaired (closing arrangement), and some provided with hold back hooks.
oo. Oily rags stowed near ER air receivers and in ER.
pp. Excessive oil found, in ER bilges.
qq. Guard missing on belt drive for emergency fire pump priming pump.
rr. Emergency generator room not properly marked.
ss. No safety/fire control plans on the bridge and inside accommodation passages.
tt. Entries far abandon ship/boat drills not made in ship’s lag.
uu. Fire hydrant fire valve stems loose.
vv. No operation instructions for fire emergency pump.
ww. C02 piping crimped, in way of paint locker.
xx. Fire hose nozzles not of dual purpose type in ER.
yy. Fire extinguisher in radio room, missing.
zz. Safety training manual not adapted for vessel.
aaa. C02 stations, no door alarm, no instruction panel, door not properly marked, instructions in Spanish only; door seized.
bbb. Instructions in use and maintenance of firefighting equipment are missing.
ccc. C02 cylinder room to be cleared of all items stored in it.
ddd. Fireman’s suits to have lanterns, not flashlights.
eee. SOLAS training manuals not installed in every mess room.
fff. All paints to be removed from ER and stowed in proper paint locker.
ggg. General emergency signal not in compliance with Regulation III/60. See SOLAS Chapter III
hhh. Electric wiring on Christmas tree (navigation lights) unsafe.

Navigation Equipment
a. No navigation charts of area navigated.
b. Compass deviation chart missing or to be updated.
c. Charts, Tide Tables, and List of Lights outdated.
d. Gyro compass repeater, 30º off.
e. Echo depth sounder not working.
f. Pre-arrival tests not logged.
g. Radar not operating properly.
h. Latest Notices to Mariners not on board.
i. Pilot ladder steps painted and embarkation station stanchions corroded.
j. Small pilot ladder, no spreader.
k. Sailing Directions missing, and Supplements to Sailing Directions outdated.
1. Abandon ship drills not being held.
m. Magnetic Compass/spare has 20% of liquid missing.
n. Navigation lights repaired.
o. Charts not corrected and chart catalogues outdated.
p. Navigation light door hinge broken.
q. No ITU volumes available. International Code of Signals missing.
r. Gyro repeater in steering gear room to be aligned.
s. Rudder angle indicator missing.
t. Speaking tube between magnetic compass and bridge missing.

a. Improper keel date on Safety Equipment Certificate.
b. Records form E. P. do not indicate proper number of persons being accommodated by lifesaving appliances.
c. Manning Certificate expired.
d. Manning exceeds number indicated on Safety Equipment Certificate.
e. Copy of SOLAS and all amendments not on board.

As can be seen from the above listed deficiencies, Port State Control inspectors are carrying out very detailed surveys, looking specifically for fire hazards, condition of equipment used for fire and emergency, and crew preparedness. Surveyors shall remind the Owner to remove any fire hazards they come across during the course of the survey.